GDPR and Compliance Support
Practical UK GDPR compliance that holds up under regulator scrutiny.
Where it starts
Transport and logistics firms handle driver records, vehicle telematics, customer addresses and supplier data. A single breach can trigger an ICO investigation and contract termination clauses.
What it costs
ICO fines, lost contracts and reputational damage all follow poor data protection practice.
How we work
We run a UK GDPR gap analysis, write the policies and registers you actually need, train your team, and act as your outsourced data protection contact.
What it really costs to wait
UK GDPR is treated as paperwork until an incident makes it operational. The hidden cost sits in the 72 hour notification window, which is impossible to meet without a documented process.
Customer and supplier contracts now reference data protection clauses with audit rights. Without documented evidence, those clauses become a commercial weakness in any future negotiation.
What you will be able to say in 90 days
- Records of processing maintained against UK GDPR Article 30
- Data protection impact assessments completed for high-risk processing
- Breach notification process rehearsed inside the 72 hour window
- Privacy notices, supplier contracts and DSAR process all current
A scenario from the field
Context
A transport company holding driver tachograph data, customer addresses and CCTV footage from depot and vehicle cameras.
Trigger
A driver requests a copy of all personal data held about them, citing UK GDPR.
Consequence
The business has 30 days to respond. Without a process, the response takes 45 days, is partial, and triggers an ICO complaint.
With DefendVista
DefendVista's GDPR support gives the business a tested DSAR process, a complete data map and a documented response template, so the same request takes two days and closes cleanly.
What you get
- Pass customer and tender data protection questionnaires with confidence
- Reduce the risk of an ICO fine following an incident
- Clear records of processing for telematics and driver data
- Templates for data sharing agreements with hauliers and subcontractors
How an engagement runs
- 01
Gap analysis
Review current state against the UK GDPR and ICO accountability framework.
- 02
Documentation
Privacy notices, ROPA, DPIAs and data sharing agreements built for your operation.
- 03
Training
Targeted training for handlers of personal data, including operations and HR.
- 04
Ongoing support
Fractional DPO support for breach response, DSARs and regulator contact.
Is this the right fit?
- SMEs processing driver, customer or patient data at scale
- Businesses without a named data protection contact
- Organisations recovering from a data incident
Common questions
Do we need a Data Protection Officer?+
Most SMEs do not, but you do need a clearly accountable contact. We can fill that role on a fractional basis.
How does this work with driver telematics?+
Telematics is one of the highest-risk processing activities in transport. We help you justify it and document it correctly.
What about international transfers?+
We cover the EU, UK and third-country transfer mechanisms relevant to cross-border haulage.
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Read more →Talk to a specialist who actually understands logistics.
Book a free 30-minute consultation. No sales pitch, no obligation. Just clear answers about where your business is exposed and what to do first.